1
Drop your documents
Receipt photos, supplier PDFs and statements go into the unsorted tray. Process them whenever you like, in a batch.
Software · Professional · Expenses and receipts
Stubfold
Your receipts, folded into one tidy table
Drop photos of receipts, supplier PDFs and statements. Review what was read and hand your accountant the quarter, ready.
$49VAT includedOne purchase · every use · updates included
Delivered as soon as we receive your payment and your details. Maximum delivery time: 12 hours.
- Secure payment with Stripe
- No subscription: pay once
- Updates included
- Invoice with every purchase
The problem
Every quarter, a shoebox of receipts
Typing them into a spreadsheet takes evenings. Capture apps charge every month, and typing it all by hand eats your evenings.
$302.50a year for a well-known receipt-capture subscription, billed annuallySource: dext.com, Nov 2026
$97a year for another scanning service, limited to 30 scans a monthSource: Capterra / costbench, 2026
$49once, with no monthly feeSource: Stubfold price, NEROVEM
Today
Before: a pile of receipts, evenings typing, and a rush the week your accountant asks.
With Stubfold
After: every document read into one table, reviewed by you and exported for the quarter.
Where it works
How your quarter reaches your accountant
- Paper receipts arrive at your desk
- Stubfold reads and sorts them on screen
- The quarter's folder heads to your accountant
- Your accountant gets it and everything adds up
How it works
From the pile to your accountant
2
Review what was read
Check date, vendor, amount, tax and category for each one. Fix anything before it goes in your table.
3
Export the quarter
One file for your accountant, with every document attached and renamed by date, vendor and amount.
What it does
Reads any receipt, any language
Date, vendor, amount, tax, line items and category, in any language and currency.
Unsorted tray
Drop everything now, process later. Split one invoice into several expenses.
Currency at the day's rate
Converts with the historical rate of the purchase date: 170+ currencies and 14 cryptocurrencies.
Your categories and projects
One project per client. Add custom fields, each with its own instruction for the AI.
Search and filter
Search inside the documents. Filter by date, category, project, amount or your own fields.
Everything it includes
16 featuresRead
- Reads receipt photos, supplier PDFs and statements
- Extracts date, vendor, amount, tax, line items and category
- Works in any language and currency
- Edit the AI instructions to fit your documents
Organize
- Unsorted tray, processed in batches when you want
- Split one invoice into several expenses
- Your own categories and projects, one per client
- Custom fields, each with its own AI instruction
Find and convert
- Search inside the text of your documents
- Filter by date, category, project, amount and custom fields
- Converts currency at the purchase-day rate: 170+ currencies, 14 cryptocurrencies
Export and keep
- CSV export with all documents attached
- Reports for your accountant
- Quarter export with documents renamed by date, vendor and amount
- Full data archive to take with you
- One-click installer, interface in English and Spanish
Compared with the alternatives
| StubfoldNEROVEM | Receipt-capture subscription | Typing it into a spreadsheet | |
|---|---|---|---|
| Price | $49 once | From $97 a year, with scan limits | Hours of typing every quarter |
| Setup | One-click installer | Nothing to install, on the web | Nothing to install |
| AI cost | Your own key, paid to the provider by use | Included in the plan | None: you read every receipt yourself |
| Where your documents live | On your computer; only the AI you choose receives them | On the service's servers | On your computer |
| For your accountant | Quarter export with documents renamed | Varies by plan | You build the export by hand |
| Use with clients | Included, all uses | Check each plan | Yes, with your hours each time |
What it can bring you
What you can make with it.
AIf you use it in your business
≈ $100– $300
a year
What you pay The licence
$49
What it can bring you≈
$300
It costs half a year of the cheapest subscription we compared.
How is this calculated?
What you don't pay over a year of a receipt-capture subscription: from $97 a year with 30 receipts a month (Shoeboxed Starter; Capterra, 2026) to $302.50 a year (Dext for businesses, billed yearly; dext.com, Nov 2026). Your AI key costs extra (cents per receipt, depending on the provider). Those apps include verification and accounting-software connections; here you check what was read before exporting.
Source: dext.com/en/business/pricing (checked Nov 11, 2026) · capterra.com, Shoeboxed pricing (2026, third-party)BIf you install it for your clients
Each sale: Prepare one quarter of expenses for a freelance client · you charge ≈ $60 · it costs you ≈ $40
- Revenue
- ≈ $600
- Costs
- ≈ $410
- Profit
- ≈ $190
- Revenue
- ≈ $6,000
- Costs
- ≈ $3,620
- Profit
- ≈ $2,380
- Revenue
- ≈ $60,000
- Costs
- ≈ $35,800
- Profit
- ≈ $24,200
How is this calculated?
As a bookkeeper or assistant, you charge $60 to get a client's quarter of expenses ready (about 60 receipts; assumption); it costs you 45 min at $45 (collecting and scanning the receipts and checking what was read) and about $2 of AI with your key (assumption). Costs = what each sale costs you × sales + the licence (and any reusable kit), once. Your time is already paid at $45/h inside the costs.
Estimates with the assumptions in plain sight, not promises: your numbers depend on your business, your area and your prices. Profit before taxes, without subtracting client acquisition, payment fees, travel (unless stated), warranties, support or servers. 1,000 sales is a theoretical scale, not a forecast: it would need staff and structure not counted here.
Requirements
- Windows 10/11, 64-bit (no Mac version)
- 8 GB of RAM (16 GB and a graphics card if you use a local AI model)
- About 1 GB of disk space
- Internet if you use a cloud AI
- Your own OpenAI, Gemini or Mistral key, paid separately to the provider by use
What you get
- One-click installer: no Docker, no server, the database is inside
- The software with its source code and licenses
- Step-by-step guide to get and paste your AI key
- Spain/EU categories and tax rates as a starting point
- License for all uses; updates included, no fees
Delivery
Delivered as soon as we receive your payment and your details.
Maximum delivery time: 12 hours.
Your details: the email for the licence and the system you will use it on. We write to you right away to confirm them.
Stubfold
One price. Every use.
Use it in your business, install it for your clients or build it into your product. The only thing not included: reselling the software on its own.
$49VAT includedOne purchase · every use · updates included
Buy →
Delivered as soon as we receive your payment and your details. Maximum delivery time: 12 hours.
FAQ
Do I need technical skills?
No. The installer is one click and there are three steps: drop your documents, review what was read, export the quarter. A guide walks you through getting your AI key.
What does it cost, and what does the AI cost?
$49 once, with no subscription. The AI is your own key from OpenAI, Gemini or Mistral, paid separately to the provider by use. A local model needs a powerful PC and costs nothing per use.
How do I get the AI key?
Stubfold has a step-by-step assistant: it shows where to create the key with your provider and where to paste it. It takes a few minutes.
Where do my documents go?
Your documents are stored on your computer and sent only to the AI you choose. If you use a local model, nothing leaves your PC.
Will it read everything correctly?
Not always, so reviewing is step two. You see what was read next to each document and fix it before exporting.
Does it handle tax and other countries?
It starts with Spain/EU categories and tax rates, and has a tax field for other countries. Check your numbers with your accountant.
Will my accountant accept the export?
You get a CSV with every document attached and reports for your accountant. Ask which format they prefer; a CSV opens in any spreadsheet.
Can I use it with my clients?
Yes. You can install it for as many clients as you want and charge them what you decide for your work, for example organizing their expenses. What you cannot do is sell or hand over the program itself: copies, downloads or the installer for someone else to install on their own. You charge for your work, not for copies of the software.
Is there a Mac version? What about updates?
No Mac version; it is for Windows 10/11, 64-bit. Updates are included, with no fees.
Stubfold
Questions before you buy? We answer.
Write to us and we reply within 48 working hours.
please@nerovem.com